Apple Mail, the default email app on the iPhone, has gotten a lot of attention since the last two iOS updates. After the iOS 13 update, I can safely say that the default Mail app is catching up with popular names, while falling short by a feature or two.
Contents1. ‘Mark as read’ all emails at once2. Use the VIP3 function. Add/remove new accounts4. Preview of more than 2 lines of an email5. Ask before deleting6. Change the default account7. Change mail signature8. Use rich formatting options9. Use the Peek and Pop function10. Change flag color11. Use Siri ShortcutsImprove your productivity
The messaging app benefits from the default tag on iOS. As a result, millions of iPhone owners use it.
While mastering the basics, the Mail app also hosts a long list of tricks to unleash maximum user productivity.
In this article, we are going to talk about eleven best Apple Mail tips and tricks to use it like a pro. The list will include everything from the VIP feature to mark all emails read, personalization, and more. Let's start.
You might have seen some people's iPhone home screen showing hundreds of unread emails as a notification badge. I am someone who prefers not to keep any emails unread even without going through all the emails.
Open Mail> All Inboxes and tap the Edit button in the top right corner. Now move to the top left corner and tap on the "Select All" option. Move down and select the Mark button and tap on the Mark all readings option. Now all your unread emails are marked as read.
The above method may lead you to flag some important emails as well. In this case, you can always use the VIP Inbox feature so you don't miss critical emails, such as your bank updates.
In cash cases, you can add the sender as a VIP and create custom alerts for them.
Open an email, tap the sender's name and select add VIP. From the main screen, you can select a VIP inbox to view their emails separately.
For custom alerts, press the "i" button and select VIP Alerts from the next screen.
Unlike most email apps, there is no direct way to add/remove email accounts in Apple Mail.
For that, you need to head to Settings> Password &Accounts> Add Account.
After successfully adding an account, it will appear in the mailbox. You can delete the emails by going to the same screen. Tap the email provider and turn off email, contacts, calendar, notes, or reminders.
By default, Apple Mail displays two lines of an email in the inbox. However, you can change this.
Note: As with all Apple services, you won't find the software settings from within the app. You will need to visit the device's Settings app to make changes.
Go to Settings> Mail> Lines preview and choose the 1-5 lines option.
To delete an email in Apple Mail, you can simply swipe left and select the delete option. The problem with this method is that it won't prompt you before deleting the mail.
You can change the behavior from the settings. Head to Settings> Mail> Enable as before the option was removed.
From now on, the app will ask for confirmation before deleting an email.
When you add the first account in Apple Mail, the service sets it as the default account for sending emails. After adding a few more accounts in Apple Mail, you may want to change the default account.
To do this, head to Settings> Mail> change default account> and select from the added options.
Often people don't change the default mail signature and end up with the generic and basic signature in the email.
You need to edit the email signature in Settings> Mail> Signature and add a new one.
You can also define a different signature for several accounts. After all, you won't want a single signature for email accounts for personal and business purposes.
Apple Mail has added various functions and customization options for composing a new email.
In the compose mail screen, you can add images, scan documents, add files and even add drawings. Font customization lets you add different font sizes, styles, colors, alignments, and more.
I think the formatting options in Apple Mail are even better than the Notes app.
Apple replaced 3D Touch with a long-press feature, and it's now also supported by older iPhone models. You can use the function on the app icon to quickly access the VIP inbox, write new mail and search for email.
The company has also cleverly used the same feature in the app. From the inbox screen, you can tap on any mail and it will show a small mail content with quick actions at the bottom.
You can quickly read, forward, reply, ignore and manage mail from the right-click menu.
In Apple Mail, the flag color is set to Red by default. You can change that.
Swipe left on any email, tap more and select from available flag color options such as blue, red, green, orange, etc.
Apple Mail comes with support for Siri Shortcuts. However, you don't have the direct configuration from the settings.
Users need to access the Siri Shortcuts app, which, by the way, comes by default on all iOS 13 devices.
Open Siri Shortcuts> Gallery> App Shortcuts and visit the Mail section. I set it to open my VIP inbox whenever I say — Hey Siri, open the VIP inbox.
Similarly, you can access different sections of Apple Mail using voice commands.
As you can see from the list above, Apple Mail is more than just a basic email app. The main options are hidden in different elements, which we have covered for you. So what are you waiting for? Start using Apple Mail like a pro.
Then: Apple Reminders is another iOS app that received a major overhaul with iOS 13. Read the post below to read Reminders app tips and tricks.
