Google Calendar is a pretty solid calendar app. Millions of people use it every day to schedule appointments, create events, and even set and pursue goals. I use it regularly, which is why I went to Google Calendar for tips and tricks to help me get the most out of it. Luckily, our compilation of fixes for Google Calendar syncing errors on Android saves the day every time.
Contents1. How to share Google Calendar2. How to use Google Calendar3. How to cancel a meeting in Google Calendar4. How to add a calendar in Google Calendar5. How to suggest a new time in Google Calendar6. How to change color in Google Calendar7. How to add birthdays in Google Calendar8. How to send an invitation in Google Calendar9. How to forward an invitation in Google Calendar10. How to delete the scheduleShooting schedule
That's why I've compiled a list of tips that are easy to understand and easier to implement. They'll help you get the most out of Google Calendar. I'll use the web app in a browser as an example, but things will also work the same in mobile apps.
Note: I'm using a dark theme extension for my Google Chrome browser, and that's how I got the dark layout for Google Calendar in the screenshots below.
Let's start.
Click the three-dot menu icon next to the calendar you want to share and select Settings and sharing.
To share the selected calendar with everyone, select Make available to public and Get shareable link. This means that anyone with access to this public link will be able to access Google Calendar.
You can also share with specific people. Click Add people below and enter the names and email ids of everyone you want to share it with.
Check out the permissions where you can set exactly what other users could see on the calendar. You can also control read and write access here.
We've put together a detailed guide on how to use Google Calendar. It has even more Google Calendar tips and tricks. Between these two guides, you should have plenty to go on.
There are two scenarios here. You created the meeting/event and invited others to it. You have been invited to someone else's meeting. Click on the event in either case and you will see one of two options.
You will see the Delete option if you created the meeting/event. You can create a custom message and send it to all guests on the next screen.
You will see a Remove link if you were invited to the event/meeting. Also, there is an option to indicate whether or not you will attend the meeting at the bottom. You can also add a note explaining why here.
Scroll down a bit in the left sidebar to find a list of your current calendars. Tap the + icon to select Create New Calendar.
You can add a name, description and select a time zone for this calendar here.
Useful for separating different aspects of your life. You can also subscribe to a calendar created by someone else or add calendars of interest here. You can share this calendar as indicated in the first point above.
Google introduced the feature to provide a new meeting time last year. Open the event or meeting you want to reschedule, and you should see a new option called Suggest new time with the usual Yes, No, and Maybe options. You can also add a note, and the organizer can then choose to accept or reject your proposal.
It's easy. Simply click the three-dot menu icon to the right of the calendar whose color you want to change. You can now choose from a set of default colors or define a custom one.
You can also enter the precise hex color code if you are specific about your colors.
Birthdays are associated with your contacts. Open Calendar and check the B'day Contacts option under the My Calendars heading.
All birthdays of contacts saved in your Google Contacts will be visible here. You can also add birthdays separately. One way to do this is to add it to your Google contact. Another way to add a birthday is to create a reminder or event.
You can invite anyone to your Google Calendar event by sending an invitation. Just create an event like you normally do and click Add Guests. You can also add location and description just below.
Enter the email ids of everyone you want to send an invitation to. You can also enter names to sync details from your Google contact list. Click Save to start sending invitations.
You can forward an invitation if you have the necessary permissions. For example, I created an event and when adding guests (like yourself) to the event, I set the Invite others permission to yes.
Now you can forward the same invitation to others and invite more guests to the event. If you do not have the necessary authorization, speak to the organizer.
I've noticed that some people are looking to transfer the event to their other calendar. If you want to do that, you need to sync the existing calendar with this other calendar application, for example Outlook. Just add your Gmail ID and everything will sync properly.
You can also use the Add to Calendar button or download and use the .ICS file, if available, to upload the event to a new calendar.
There is no other way at the moment.
Click the three-dot menu next to the calendar you want to delete and select Settings and Sharing.
Scroll down to the bottom and click Delete.
Google Calendar comes with a lot of features, and some of them aren't obvious. This is why we are here. To learn more about your favorite apps and show you what more you could do with them. Share with us your own Google Calendar tips and tricks in the comments below.
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Looking for an alternative to Google Calendar? Click the link below to find out why you should consider SolCalender.
