The world has reached a stage where paper documentation is becoming almost obsolete. Internet and cloud technologies are the greatest revolution of all time. Things have become quick and easy via the Internet, and likewise, digital transmission of data or documentation has become the norm. If you're still struggling with paperwork and physical fax machines, welcome to the world of cloud faxing. Here at eGoldFax, you can enjoy enterprise-grade cloud fax services with superior security, scalability, and reliability that was unparalleled in traditional fax solutions.
What is Cloud Fax?
People describe cloud faxing in several ways:internet faxing, online data faxing, and email faxing. Overall, a business or organization should have access to an internet connection and an active account with a cloud fax distributor, and the rest can be taken care of by cloud fax. Essentially, cloud fax solutions outperform physical fax machines by offering faster data transfer, enhanced features, and mobility, making fax services ready for the 21st century.
Online cloud faxing frees you from the dogmatic limitations of a physical fax machine, with all documents and files being sent and received digitally rather than over analog lines. You can now continue to fax to cloud or physical fax machines without owning a fax machine yourself! Once a person knows how to send an email, cloud faxing should quickly become a habit.
Why should you consider cloud faxing?
- With online cloud faxing, the security of fax documents is greatly increased through high-level encryption technologies and high-security access controls, meaning there is no has no threat to the faxed document as the security level is significantly upgraded.
- As with traditional faxing methods, there are certain resources that need to be accounted for, be it toner, ink, or general fax machine maintenance. With cloud repair and moving the entire process online, no expenditure of resources or maintenance is required.
- Unlike traditional faxing methods, cloud faxing makes the tedious process of sending and receiving faxes much faster and more efficient, allowing the recipient to view visual documents after receiving them.
- Because cloud-based fax machines work through your computer, phone, and tablet, your fax machine can travel with you. With no offline machine you need nearby, cloud faxing can now be made possible while working remotely or while traveling. This provides a lot of flexibility, helping to combat geographic limitations, previously a main issue.
- There is also the increased reliability factor that makes cloud faxing a very promising idea. Cloud faxing essentially eliminates the maintenance difficulties of a traditional fax machine, such as paper sets, power failures, server failures, etc.
- Cloud faxing also eliminates the dreaded busy fax tone and tedious process. Employees are subject to file sharing limbo, waiting for recipient lines to become free before starting the process again! This has reduced productivity and created document sharing confusion in workflows, which we can do without in the cloud fax process.
- Different fax numbers can be assigned to one account, which simplifies transmission and greatly simplifies sending and receiving text documents.
- Cloud fax modernizes your office and instantly gives it an improved look and functionality. It allows to instantly download the digital version of the documents in the wild sending or receiving system. Most software-based cloud fax programs incorporate camera and scanner technologies.
- Cloud-based faxing is fully compliant with administrative standards set for many industries. This means that even highly guarded and secure areas like healthcare, financial services, insurance, higher education, government agencies and prominent contractors rely on secure fax document delivery in cloud.
Last but not least, cloud faxing allows for easy scalability. This means that adding virtual fax numbers to your business only takes minutes and costs a fraction of the cost of acquiring new analog lines and numbers in your office space.
If you have a small business today and have acquired only a limited number of cloud fax services in your workspace, and your business suddenly expands, new team members may easily acquire their own fax line, then access it quickly and easily from the fax server software installed on their computers, laptops and smartphones.
As with any new technology, cynicism and distrust are only expected, if not anticipated. However, once office workers and industries witness the ease and flexibility offered by cloud faxing, it will be welcomed into office spaces with great enthusiasm.
