Even with advancements in technology, there haven't been many changes to the printer today compared to those of the past decade. Nevertheless, printers still play an important role today and are essential equipment in many offices. Although it may seem that printers all have the same basic function and therefore operate at the same speed, there are actually a multitude of factors that affect their efficiency. Here are some factors you can control to increase printing efficiency.
ContentsInternet ConnectionPaper QualityPrint QualityClear Legacy PrintoutsSecurity Feature CheckBypass SpoolerIncreasing RAMUpgrade SoftwareConclusion
If you are printing a large number of sheets for public distribution and general lower level work, reducing the print quality will result in faster printing. On the other hand, if you are printing fewer documents for visual presentation, the print quality should be kept high to create the best possible look.
Your printer's memory may be cluttered with leftover legacy print jobs. These are the prints that were canceled or paused before completion. Check the print queue for print jobs that are no longer needed and permanently delete them to clear printer memory and improve performance.
Go through your device's security settings to make sure they don't interfere with the printing process. If your printer is disconnected from any external network and you are printing documents directly from your device, you can disable any anti-virus programs that are slowing down the printer.
On the other hand, if you are printing over the internet, never completely disable your computer's security firewall while printing, as hackers are known to steal data directly from the printer itself. .
The spooler found in the printer is an intermediate point which is used to provide a waiting station of information in case of any delay in the printing process. For fast devices, you can bypass the spooler entirely by choosing the "Print directly to printer" option on your printer. This will eliminate one of the steps in the printing process and thus speed up the procedure.
Generally speaking, having more RAM on your computer allows it to perform more tasks. Although adding RAM does not make programs run faster, it allows more programs to run together without reducing the speed of operations. You can add more RAM to your device by having your RAM cards professionally upgraded.
Finally, make sure the printing software you use is up to date. If, on the other hand, the printer itself, even at full capacity, is running at less than desirable speeds, it might be time to get a newer model that runs faster.
Having your own printer can be a good way to avoid frequent trips to print shops when your job requires regular printouts. With the steps above, you can ensure that your printer is running at maximum speed even after several years of operation.
Image credit:Mike MacKenzie of Flickr
