Every professional workday is significantly hampered because of one thing:spending too much time on email. It is important to skillfully manage your inboxes in order to have more productive hours in a day.
ContentsWhat is email management in Gmail?How do I master email management tips in Gmail?How do I manage the emails I've sent?How do I respond to emails effectively in Gmail?ConclusionMerlin Mann introduced the concept of Inbox Zero because he understood the stress of repeatedly managing inboxes in different locations. When you feel like your inbox is driving you crazy, you need to act immediately.
But, how to act? If you use Gmail, this will be a breeze for you. Keep reading to find out.
A good email management strategy can improve your productivity, efficiency and save you a lot of time. These skills may seem complex and difficult to acquire, but they are essential to leading a balanced life. Once you explore the features offered by Gmail, you will understand that reaching Inbox Zero is easy.
Some professionals find managing emails in Gmail stressful. It is only because they do not know the exact methodology. Their work can be sorted using Gmail Automation. Spending 10 years of our lives sorting through emails is more stressful than learning these tricks.Learn email management in Gmail with these 5 tips and boost your productivity like never before.
There are many email management apps like Postman that can help you achieve Inbox Zero. You need to know the different tricks, and you also need to practice them in order to find the right one for you.
Spam keeps you from reaching Inbox Zero. Gmail lets you mute conversations that aren't relevant to you at the moment. Additionally, you can benefit from the help of email management apps such as Mailman that offer Do Not Disturb mode. This feature allows you to define a time slot during which you do not wish to receive emails.
However, once the time slot has passed, you will receive all your emails at once. After that, you will have to spend time filing these emails. This is where the layout feature comes to your rescue.
With Gmail's layout feature, you can decide what type of emails to place at the top of your inbox. You can choose from unread, read and starred emails.
You have sorted the receiving part of the email, but can you also view them according to your priority? Yes you can. You can use the preview pane feature which gives you a proper preview of each incoming email.
Once you have customized the receiving part of your inbox, you also want to categorize them. Gmail provides you with labels and folders that help you separate your emails.
Apart from that, you can even create custom labels and folders as per your requirement. You can even color code your tags, as it will be easier to find them when needed.
You can give Gmail the responsibility of applying labels to your incoming emails. Gmail can redirect them to their relevant folders. This will save you a lot of time and energy.
You can filter your emails using senders, subject lines, keywords, and attachments, among other things. You can even take help from email management apps like Mailman that let you block unimportant emails. It is a fantastic tool that increases your productivity and helps you manage your inbox efficiently.
You have seen the different ways to manage incoming emails. But, they aren't the only ones responsible for cluttering your inbox. Sent emails also add to the clutter. Gmail also provides you with some features to manage them.
You can both send a message and let that email be or archive it immediately. If those emails have a label assigned, they can be immediately moved there. The archived message will reappear when the recipient replies to your email.
You can't keep constant track of your sent emails because it will wear you out. Therefore, it is a good idea to enable the nudge feature as it will instruct Gmail to remind you to track sent emails. Here are some of the features that help manage outgoing emails, but what about replying to emails?
Responding to emails takes the longest time. Email management in Gmail is for all genders. Therefore, it is possible to answer e-mails comprehensively.
Gmail offers a smart reply feature that will save you time and help you give a better reply. It offers suggestions based on the email you received.
This feature helps you write comprehensive responses. The composition's smart personalization feature improves its writing suggestions based on your writing style.
You can reply to emails with pre-formulated text using canned replies.
Is email management in Gmail possible?
Gmail has a lot of potential and isn't exploring it; you waste a lot of time and energy. You can't escape your emails and so it's a good idea to use all the efficient features that Gmail has to offer. You need to focus on productivity instead of being busy.
Email management in Gmail is an important skill that can be mastered in a short time. The features are simple but user-friendly.
Did you miss a feature in our list? Be aware that in addition to all the features listed above, you can add third-party extensions from Google Chrome Store and Google Workspace Marketplace. They are extensively tested by Google so you can rest assured that they are safe. Customize your Gmail with the features your business needs, such as sharing inboxes with teammates, tracking emails sent, and more.
You should incorporate these tips into your email management strategy as they can save you a lot of time. Once you master email management in Gmail, there's no turning back. You will be able to save a lot of working hours and maximize your productivity.
