A clean and organized Gmail inbox is everyone's dream. It gives you the feeling of being on top and free. However, many users find it difficult to keep their Gmail inbox clean and often struggle to organize important and relevant emails. While there are several solutions, we're going to focus on the top five tips for keeping your Gmail inbox clean.
Contents1. Use mail categories2. Create email labels3. Automatically forward emails4. Mute email conversations5. Use filtersKeep your Gmail inbox clean
Before you start, you need to remember that keeping your inbox clean is an endless and ongoing struggle. However, you can apply the tips we suggest to alleviate some of this drudgery.
Here are the best tips for keeping your Gmail inbox clean on your desktop and mobile devices.
While it's useful to add labels to your existing emails, you can also control the emails you receive before they arrive. How? 'Or' What ? By categorizing emails.
To create categories, follow the steps below.
Step 1: In your Gmail account, go to the Settings charm and click See all settings.
Step 2: In the Inbox tab, check all the categories you want to display on your page. Remember, though, that your inbox type should be set to default.
It should be noted that while you can choose which categories are visible, you cannot create new ones.
By default, the majority of emails land in the inbox and most of them are marked as important. Even when you use email categories, many emails end up in your main inbox.
In Gmail, you can use labels to automatically organize incoming emails. Here are the steps you can follow.
Step 1: Open Gmail in a browser and sign in to your Gmail account.
Step 2: Click the "Create New Label" button in the sidebar.
Step 3: Enter the name you want to give it and select if you want a particular label to appear under another.
Step 4: Repeat this process for all labels you create.
When you have created different labels, it is a good idea to start applying labels to relevant emails. Then you can decide which ones are essential and which ones you can throw away.
Refer to the best Gmail label tips and tricks to organize and manage them.
If you don't want to process all your emails in one place, automatically forwarding them will save them to another account. This way, you don't have to worry about archiving or deleting those emails.
To automatically forward emails, you need to sign in to your Gmail account and follow these steps.
Step 1: Go to the Settings charm and choose See all settings.
Step 2: Go to Forwarding and POP/IMAP.
Step 3: Select Add forwarding address and enter the email you want to forward to.
Step 4: Confirm on the other email address that you want emails forwarded to them.
With the rise of instant messaging services, most conversations are not needed over email. But in some cases, you may end up CCing an irrelevant discussion in your Gmail inbox.
Although you can ask others to remove you from the thread, they may not say yes. So you can instead take matters into your own hands and use the Mute option.
To mute a conversation on Gmail, you can follow the steps below.
Step 1: Open the Gmail app on your phone.
Step 2: When your inbox loads, hold the conversation you want to mute.
Step 3: Once the email is highlighted in blue with a checkmark next to it, navigate to the three dots in the top right corner.
Step 4: Select Mute from the list of options.
Step 5: Your conversation will now be muted.
One of the best ways to keep your Gmail inbox clean is to use filters. In short, filters let you choose what happens to certain emails you receive.
Consider choosing to delete, auto-archive, or mark as read to keep your Gmail inbox clean.
To use filters in Gmail, follow the steps below.
Step 1: Log in to your Gmail account on your desktop.
Step 2: Go to the Settings charm and click See all settings. Then go to Filters and blocked addresses.
Step 3: Enter the email address or search terms you want to view and tap Create Filter.
Step 4: Choose what you want to happen when these messages arrive.
Step 5: Select Create Filter.
You can also override filters for important messages. To do this, you will need to follow the same steps as above to access filters and blocked addresses.
Once you're there and open the Create Filter tab, you can either select Always mark it as important or add it to a tag.
If you don't know how, keeping your Gmail inbox clean is frustrating. But the app itself has many tools that can help you achieve this.
Once you've tried all of these tips, remember to empty your inbox regularly rather than waiting for things to pile up.
