Email is unparalleled in the business world. If you want to put an email address on a business card, resume, or professional document, you need to make sure it conveys professionalism and reliability.
SummaryMake Sure It's PermanentBuy Your Own DomainTransfer a Business Email AddressStyle and FormatGmail and YahooISP ProvidedTemporary and Multiple EmailsGood ExamplesThe Bottom Line
If you're having trouble choosing an email address, this guide will detail your options and the rules you should follow.
Before continuing, consider the permanence of your current address. How many years do you think it will last before the mail sent to him will no longer lead you?
To maximize your contact reach, you should change your email address as infrequently as possible.
Old business cards and websites with your contact information may still display your information, causing you to miss out on valuable opportunities from old sources.
Consider sustainability the most important aspect of a professional email address.
Related: Use MailStore Home to backup and restore all your email accountsBuying your own domain based on your name is a first step towards building an online identity. It costs around $50 a year, but email addresses like [email protected] make it look like you can be contacted no matter what company you currently work for.
If it's taken or you work as a freelancer or are considering a personal website, add your industry at the end. For example, you can buy johnsmithphotography.com or extend it with an appropriate domain extension to make it johnsmith.photography. This seamlessly combines your name and work domain.
It may be tempting, but try to avoid .co, .info, and .net despite their lower prices and wider availability. The .com extension is the commercial and professional standard, and it will avoid any confusion.
If you really want something else, the .me extension works well for personal email accounts.
To set up your own email, first purchase a domain name. There are millions of possibilities, and you'll find special pricing for different terms and domain extensions on each site, so take your time choosing.
Then buy a cheap web hosting that offers free email address creation and has email forwarding capabilities. The hosting package will come with a name server (you may need to search the hosting service's FAQ for this) which you can give to your domain registrar to bind them.
Now that they're linked, you can use your hosting control panel to set up an email address and client to access it, or have it forwarded to an existing address you have.
Make sure you don't forget to renew your domain every cycle, as some companies try to grab recently expired personal domains to resell them to you for a much higher price.
If your company gave you an email address to use, you can forward it to your home address so you can manage everything from there.
It is recommended that you always use the company email addresses provided whenever you find yourself in a situation where you are representing your organization rather than yourself. Many organizations also require business communications to pass through the provided address as an IT policy. This allows companies to create backups and view the communication of their employees.
However, most policies shouldn't prevent you from setting up automatic forwarding, as all mail sent and received still goes through the account.
The steps for this will depend on the service you are using, so here are the steps for the major platforms:
How to transfer Gmail (Google Support)
How to Transfer Yahoo Mail (Guiding Tech)
How to forward Outlook emails (Microsoft Support)
If none of these apply, contact your IT team.
Also read: How to set up Microsoft Office 365 email and calendar on AndroidThere are a few basic rules for choosing a clear and memorable email address.
Email addresses provided for free make up the majority of personal emails. They won't look as professional as your own domain, but if you can't afford the cost, this is your second-best option as a business email address.
Gmail is by far the best option out of all the free services, as Google is unlikely to stop their service anytime soon. unlike Verizon's ability to terminate Yahoo accounts.
Also, Google Accounts are more useful when using other services like Google Drive.
Using an email address provided to you to purchase an ISP is a huge mistake. These accounts are linked to your Internet plan. Therefore, if you want to switch providers, you will usually need to purchase a separate email hosting package in order to continue receiving mail.
This is a huge violation of our permanence principle, so you should try to avoid it.
Setting up short-term addresses can be a useful way to manage your contacts. If you have your own domain, you can set up addresses for specific customers or services and then transfer them all to one.
The advantage of this is that you can simultaneously give the best impression to those who copy your email address and gather information about the origin of the people who send you emails. Additionally, you can opt out of forwarding certain emails if they get overwhelmed with newsletters and spam.
If you can maintain it, then investing in a personal domain name may be worth it. Otherwise, a Gmail account will provide you with the reliability you need. Take care of your account and try to keep it as long as possible!
Why are you changing your email account? Let us know below.
